China Senior Buyer

Mission

A Buyer executes the sourcing and supply chain activities. The Buyer manages the Purchase Requests from internal clients, cooperating with them to shape needs, technical documents, scope of works. A buyer manages the scouting of vendors, products and services, negotiating contracts and acquiring the most cost-efficient deals without compromising on regulatory aspects, quality and ESG principles, according to Regional Procurement Head indications on Supply Chain strategies.

Key Accountabilities

1.Supply Chain Management within a Business ready model:

• Supplier scouting and segmentation, implementing and maintaining a Vendor List of suitable suppliers; contributing to the performance management process on selected vendors;
• Maintaining operational relationships with suppliers;
• Collaborating with Business/Corporate Functions/key managers to ensure clarity of the technical specifications;
• Rolling out Supply Chain strategies (tenders, grouping needs; etc)
• Issuing Requests for Quotation and managing the receipt, evaluation, and comparison of bids;
• Negotiating and finalizing contracts and framework agreements to ensure favourable terms and conditions;
• Conducting final bid comparison, including evaluation of commercial conditions and vendor performance;
• Directly executing the procurement process on the ERP System and related.

2.Financial Risk Management:

• Negotiating the best payment terms applicable (maturity, break down);
• Managing the request and evaluation of bonds and guarantees to be provided by suppliers and/or subcontractors.

3.ESG Index Management:

• Ensuring compliance with the organization's sustainability goals and industry standards.

4.Data Management:

• Providing info to give insights into procurement performance and procurement recommendations including best price achieved, commercial conditions, and any other relevant information.

5.Collaboration and Communication:

• Being constantly aligned with Directors and Heads/Managers.
• Arranging for the necessary periodic reporting to Heads/Managers.

6.Continuous Improvement:

• Applying Corporate procedures aimed to guarantee common processes crossover the RINA Group companies and countries, improving the internal standardization, communication, management and company integrations.

7.Risk Mitigation:

• Highlighting and sharing information that can mitigate potential risks associated with contracts and suppliers, such as financial instability, non-performance, capabilities, non-compliance, or ethical concerns.

8.Compliance:

• Ensuring that contracts comply with relevant laws, regulations, and ethical standards;
• Supporting audits as needed to verify supplier compliance.

Processes:

• Procurement Management
• Supplier Management
• Purchasing Management

Relationships:

Global Supply Chain Scouting & Vendor Management; International Procurement – Head of Asia

Linked Ous & Key Positions:

• PPM International
• Local Procurement

Qualifications

• College/University bachelor’s degree in Technical Subjects (e./g. Engineering) or Accounting and related/Law.
• At least 2/3 years of experience in Supply Chain/Business Support, with relevant focus on negotiations activities on large scale. Experience in Engineering Field (Energy, Infrastructure, Environmental Engineering, Site Supervision and Vendor Inspections) and/or Testing, Inspections and Certification would be a plus.
• Good understanding of accounting and financial reporting principles and practices.
• English native speaker or proficient knowledge, chinese native speaker or proficient knowledge
• Knowledge of chinese market and chinese vendor base.

Essential skills

• Analytical mind with strong conceptual and problem-solving skills.
• Experience in collecting and analyzing data.
• Proactivity and determination in reaching challenging targets.
• Meticulous attention to detail with advanced organizational skills.
• Talent in negotiation and networking.
• Ability to work under pressure and meet tight deadlines.
• Critical thinker with a high proficiency in math and logic.
• Ability to work independently and as part of a team. It is required a strong cooperation both with the International Procurement Team both with the internal clients (Business Lines).
• Excellent report writing, communication and IT skills.
• Advanced competency in Microsoft Office (especially excel. Word and power point) and accounting software.
• Good knowledge of supplier or third party management software.