Admin / Assistant

Posting Date:  24-Jan-2023
City:  Shanghai

Shanghai, CN, 201100

Contract Type:  Fixed-Term
Division:  Field Services Management

RINA is currently recruiting for a Admin / Assistant to join its office in Shanghai, China within the Field Services Management Division.


Deliver defined project outputs on time within costs and with quality results

Job Responsibilities

Operationally coordinate projects for procurement support services, such as vendor inspection, expediting, other second and third-party activities;
Search and select promptly the most competent and close personnel to carry out the activity requested by the customer, being responsible for the quality execution of the service and costs;
Plan, schedule of workload and assign field personnel, ensuring that the project requirements are understood and met by field personnel;
Assist field personel in the execution of their assigned responsibilities;
Evaluate field personnel performance;
Ensure that all data entry into RINA systems is performed in accordance with the agreed systems and procedures;
Ensure that all assigned activities are executed in accordance with the RINA Quality Management System;
Support and participate in the organisation’s environmental and safety program to conform to ISO 14001 and ISO 45001 requirements;
Comply with HSE Policies, Procedures and Guidelines;
Responsible for waste disposal as per the guidelines of the organization;
Be aware and understand the Quality Policy;
Ensure that all assigned activities are executed in accordance with the RINA QMS;
Be aware of the quality of his own work and its impact on service delivery and contribute to the QMS improvement according to his/her role;
Manage relationships with project stakeholders, including internal and external clients and vendors, keeping the stakeholders informed of progress and issues in order to manage expectations on all customer needs;
Ensure services are supplied to customers' (both internal and external) requirements within the project quality, safety, timeliness and cost targets;
Review all the reports prior to submittal to the client.


  • Building and Developing Professional/Technical Knowledge: Specialist expert and building capability in own team (or has influence technical/professional over others)
  • Business Development: Implement BD Activity
  • Change, Innovation and Responsiveness: Support change
  • Customer/Client Service: Responsible for complex client requirements
  • Teamwork and Leadership: Leading a team/project
  • Communication and Influence: Communicate effectively and influence individuals
  • Planning, Organising and Pro activity: React to short term priorities and plan activities
  • Results Focus: Ensure you team achieve their goals


Bachelor’s Degree in Engineering General

With over 4,000 employees and 200 offices in 70 countries worldwide, RINA is a multinational player which provides certification, marine classification, product testing, site supervision and vendor inspection, training and engineering consultancy services across a wide range of sectors. Our business model covers the full process of project development, from concept to completion. The aim is to guarantee a project’s technical, environmental and safety - and sometimes also economic and financial - sustainability.


At RINA, we endeavor to create a work environment where every single person is valued and encouraged to develop new ideas. We provide equal employment opportunities and are committed to creating a workplace where everyone feels respected and safe from discrimination or harassment of any kind.