Facility and Maintenance Advisor

Mission

The Facility and Maintenance Advisor is responsible for supporting the Local Property&Facility Unit in any technical and maintenance activity related with Facility and Maintenance Management. This role involves assistance to technical direction of worksites, preparing CAD layouts for new site designs, supporting the procurement department in technical tender preparations, and managing the worksite during the refurbishment process to ensure successful project delivery. 

Key Accountabilities

Project Planning and Design: 
- Assist in developing and preparing detailed CAD drawings and layouts for the refurbishment of sites. 
- Collaborate with stakeholders to understand project requirements and translate them into technical specifications and design plans. 
Technical Direction: 
-  Assist with  technical direction and oversight for all aspects of the refurbishment project, ensuring adherence to design specifications and quality standards. 
- Coordinate with architects, engineers, and other technical specialists to ensure project goals are met. 
- Assist in Reviewing and approving technical plans, drawings, and documentation. 
Procurement Support: 
- Collaborate with the procurement department to prepare technical specifications and requirements for tender documents. 
- Evaluate technical proposals from suppliers and contractors, providing recommendations based on technical criteria. 
- Assist in negotiating contracts with suppliers and contractors to ensure optimal terms and conditions. 
Worksite Management: 
- Support the day-to-day operations of the refurbishment worksite, ensuring compliance with project plans and schedules. 
- Collaborate with on-site teams, including contractors and subcontractors, to ensure effective coordination and execution of work. 
- Monitor progress, quality, and safety on the worksite, addressing any issues or delays promptly. 
Budget and Schedule Management: 
- Asssist in developing  project budgets, ensuring costs are controlled and aligned with financial plans. 
- Check and Mantain detailed project schedules, ensuring milestones and deadlines are met. 
- Provide regular updates and reports on project status, budget, and schedule to senior management. 
Quality and Compliance: 
- Ensure all refurbishment activities comply with relevant building codes, regulations, and industry standards. 
- Conduct regular inspections and quality control checks to ensure high standards of workmanship. 
- Address and resolve any compliance or quality issues that arise during the project. 
Stakeholder Communication: 
- Maintain effective communication with all stakeholders, including internal teams, contractors, suppliers, and regulatory bodies. 
- Facilitate regular meetings and progress updates with project teams and stakeholders. 
- Manage stakeholder expectations and provide clear, concise information on project developments. 

Education

Qualifications

- Experience (1-2 years) in managing large-scale refurbishment or construction projects and as a Building Maintenance Specialist or similar role. 
- Good Knowledge in CAD software and other design tools. 
- Technical knowledge of construction methods, materials, and regulations. 
- Usage of maintenance management software and tools. 
- Good communication and coordination skills to liaise with internal and external stakeholders. 
- Ability to respond quickly to emergencies and manage unexpected issues effectively. 
- Certification in facilities management or a related field is preferred. 

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Competencies