Analista Administrativo

Mission

Responsible for providing technical-administrative and operational support for HSE (Health, Safety, and Environment) management routines, ensuring document control, tracking key performance indicators (KPIs), managing client systems, and ensuring compliance with the regulatory and legal procedures required by Enel São Paulo. Acts as the administrative focal point for direct interaction between the contractor and the Enel management team.

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Key Accountabilities

Responsible for providing technical-administrative and operational support for HSE (Health, Safety, and Environment) management routines, ensuring document control, tracking key performance indicators (KPIs), managing client systems, and ensuring compliance with the regulatory and legal procedures required by Enel São Paulo. Acts as the administrative focal point for direct interaction between the contractor and the Enel management team.

1. Document Management and HSE Compliance

Control, organize, and keep up to date the safety documentation for employees and subcontractors (e.g., risk assessment/management programs [PPRA/PGR], occupational health medical control programs [PCMSO], medical fitness certificates [ASOs], work orders, PPE issuance records, internal accident prevention committee [CIPA] documentation, etc.).

Screen and validate documents within Enel São Paulo’s qualification and accreditation portals/systems.

Monitor and ensure that mandatory certifications and training (such as NR-10, NR-35, NR-10 SEP, among others) are valid and up to date.

2. Management of Enel Systems and Processes

Operate the client’s internal management and audit systems (supplier portals, incident reporting systems, access control, etc.).

Log and track the status of service requests, administrative inquiries, and work authorizations with Enel’s management team.

Provide support in submitting operational data and periodic reports as requested by Enel’s auditors or HSE managers.

3. Monitoring of Key Performance Indicators (KPIs) and Reporting

Consolidate data and prepare HSE performance reports (e.g., incident frequency/severity rates, volume of inspections conducted, outstanding documentation).

Update administrative dashboards and KPI tracking tables on a daily/weekly basis.

Monitor action plans addressing non-conformities identified during audits and field inspections. 4. HSE Logistics and Operational Support

Manage the inventory, requisition, delivery, and documentation of Personal and Collective Protective Equipment (PPE/CPE).

Assist with the logistics and scheduling of training sessions, occupational medical examinations, and safety inductions.

Provide support for communication workflows in the event of accidents or incidents, ensuring the prompt issuance of required documentation (such as the Work-Related Accident Report—CAT—and preliminary reports) within the timeframes mandated by the client.

5. Internal/External Client Interface and Support

Serve as a direct, daily point of contact for the HSE management team at the client, Enel São Paulo, to coordinate requirements and reporting.

Participate in periodic alignment meetings and daily safety briefings, documenting minutes and tracking follow-up actions.

Education

Qualifications

 - Several years of experience in construction, with a proven track record of progressively responsible roles.
- Previous experience in a supervisory or leadership position on construction sites.
- Certification in safety management or relevant safety training programs.
- Familiarity with OSHA (Occupational Safety and Health Administration) regulations and standards.

Competencies