Americas Project Support Advisor

1.Invoice & Timesheet Intake 

• Monitor designated contractor email inboxes for submissions from 1099 inspectors. 
• Ensure inspectors submit timesheets, invoices, and inspection reports to the correct contractor email boxes.  

2.Invoice Tracking & Logging (By COB Monday) 

• Review all new submissions and add each inspector invoice to the Excel tracking spreadsheet. 
• Record required details such as inspector name, invoice number, invoice date, hours, mileage, expenses (if applicable), and contractor reference.  

3.OPUS System Verification & Approval 

• Review submitted invoices against the OPUS system to verify accuracy of hours, mileage, and expenses. 
• Resolve any discrepancies prior to approval. 
• Enter the inspector’s invoice number in OPUS and approve the invoice once validated.  

4.Invoice Distribution & Documentation  

• Save each approved invoice as a PDF document. 
• Submit the PDF invoice to the supplier invoice email box and the appropriate contractor email box. 
• Ensure documents are properly named and saved for audit and reference purposes.  

5.Email Box Cleanup & Status Tracking (By Wednesday)  

• Update the Excel tracking spreadsheet to reflect approved status. 
• Move processed and approved emails into the designated “Approved” subfolders. 
• Confirm all invoices are reviewed, approved, routed correctly, and aligned with the scheduled pay date.  

6.Team Invoice Box Support 

• Assist with monitoring and organizing team invoice email inboxes. 
• Ensure sent and completed emails are filed into the correct subfolders in each email box. 
• Support consistent inbox organization and filing standards across the team.