Administrative Intern

Posting Date: 17 Sept 2025

City: Rio de Janeiro

Location:

Rio de Janeiro, Brazil

Contract Type: Internship

Division:

Level of experience: Intern

RINA is currently recruiting for a Administrative Intern to join its office in Rio de Janeiro, RJ within the Division.

Mission

Development and improvement of management tools, and support for project management activities.

#LI-AM2

Key Accountabilities

Contract Management Support: Assist in the administration of contracts, ensuring that contractual obligations are monitored and fulfilled, with a focus on the company’s strategic activities.
PPE Control and Distribution: Support the management of Personal Protective Equipment (PPE), organizing inventory, distribution, and control, as well as maintaining records in accordance with safety regulations.
Airport Accreditation: Assist in the accreditation process for airport access, ensuring compliance with regulatory requirements.
PRESTSERV and SISPAT Registration: Collaborate in updating and maintaining records in systems such as PRESTSERV and SISPAT, ensuring proper control of supplier and employee information.
Training and Certificate Control: Support the organization and tracking of mandatory training, assisting in the issuance of certificates and monitoring of deadlines.
Equipment Management Support: Assist in the organization and control of notebooks and other equipment for new employees, ensuring proper delivery and maintaining accurate records.
Petrobras Requests: Support the management of specific client requests, such as those from Petrobras, assisting in communication and ensuring deadlines and requirements are met.
Project Management Support: Provide administrative support to the project management team, assisting in schedule organization, deadline control, and activity tracking.

Qualifications

Currently pursuing a bachelor’s degree in Business Administration or Engineering (expected graduation in 2027)
Intermediate English
Knowledge of Microsoft Office
Knowledge of Power BI (desirable)
Proactive, organized, and good communication skills
Availability to work as an intern for 6 hours per day

Competencies

MAKE EFFECTIVE DECISIONS - Structure activities according to priorities, actions, resources and constraint
ADDRESS THE WAY - Have a big picture of different situations and reinterpret it in a perspective way
MANAGE EMOTIONS - Recognise one's and other's emotions and express and regulate one's reactions
CLIENT INTIMACY - Embrace internal and external client needs, expectations, and requirements to ensure maximum satisfaction
EARN TRUST - Take everyone's opinion into account and remain open to diversity
PROMOTE SUSTAINABLE DEVELOPMENT - Promote commitment by keeping promises as a Role Model
THINK FORWARD - Capitalise on experiences and translate them into action plans for the future
PIONEER CHANGE - Actively embrace change and benefit from the new circumstances
BUILD NETWORK - Forge trust relationships, across departments, and outside the organization

RINA is a multinational company providing a wide range of services in the energy, marine, certification, infrastructure & mobility, industry, research & development sectors. Our business model covers the full process of project development, from concept to completion.

At RINA, we endeavor to create a work environment where every single person is valued and encouraged to develop new ideas. We provide equal employment opportunities and are committed to creating a workplace where everyone feels respected and safe from discrimination or harassment of any kind. We are also compliant to the Italian Law n. 68/99.