Project Billing Specialist

Posting Date: 15 Sept 2025

City: Lisle

Location:

Lisle, IL, US, 60532 Chicago, IL, US, 60603

Contract Type: Permanent

Division: Americas Finance

Level of experience: Entry Level

RINA is currently recruiting for a Project Billing Specialist to join its office in Chicago or Lisle, IL within the Americas Finance Division.

Compensation Data

Salary Range: $50,000 - $57,000 commensurate with education and experience.

Mission

Our corporate Finance team is dynamic, agile, and most importantly fun. We are dedicated to hiring the best candidate who is seeking to jump start their finance career as our Company grows.

Key Accountabilities

Collect and track compliance documents including Disadvantaged Business Enterprise (DBE) reporting to public sector clients.
Review contracts for billing and reporting requirements
Set-up and maintain billing tables in accordance with contract terms.
Analyze project reports to provide updates of project status to key stakeholders, including budget, risk, issues, compliance, etc.
Effectively communicate with Project Managers and Project Controls Leads regarding contract documents, change orders, approvals, and billing related items.
Research any unbilled issues and accelerate billings to optimize cash flow.
Maintain documentation of billings, including expenses, consultant invoices, and all corresponding backup
Work with Accounts Receivable to resolve and reconcile any variances that occur in the application of cash.
Maintain unit table for fleet vehicles.
Process vendor and subcontractor invoices accurately and within the assigned timeline.

Qualifications

In addition to the qualifications listed below, this position requires a detail-oriented, motivated, and tenacious team player.

Professional billing/accounting experience or Associate degree with relevant coursework.
Experience utilizing Microsoft Office (Excel and Word). Working knowledge of Deltek a plus.
Proven ability to employ problem-solving and analysis skills.
Strong client service orientation
Strong organizational skills with the ability to work independently, take initiative, and set priorities.
Good written and verbal communication skills

Competencies

THINK FORWARD - Capitalise on experiences and translate them into action plans for the future
PIONEER CHANGE - Actively embrace change and benefit from the new circumstances
PROMOTE SUSTAINABLE DEVELOPMENT - Promote commitment by keeping promises as a Role Model
MAKE EFFECTIVE DECISIONS - Structure activities according to priorities, actions, resources and constraint
EARN TRUST - Take everyone's opinion into account and remain open to diversity
BUILD NETWORK - Forge trust relationships, across departments, and outside the organization
ADDRESS THE WAY - Have a big picture of different situations and reinterpret it in a perspective way

RINA is a multinational company providing a wide range of services in the energy, marine, certification, infrastructure & mobility, industry, research & development sectors. Our business model covers the full process of project development, from concept to completion.

RINA North America provides a comprehensive benefits package, including the following insurance options: Medical, Dental, Vision, Medical Flexible Spending Account, Dependent Care Spending Account, Health Savings Account, Transit, Parking, Basic Life, Basic AD&D, Voluntary Life, Voluntary AD&D, Short-Term Disability, Long-Term Disability, Voluntary Accident, Voluntary Critical Illness, Identity Theft Protection, Pet Insurance, and Employee Assistance Program. Additional benefits provided include paid time off, company holidays, tuition reimbursement, nursery grant, travel resource services, and 401K plan with company discretionary match.

At RINA, we endeavor to create a work environment where every single person is valued and encouraged to develop new ideas. We provide equal employment opportunities and are committed to creating a workplace where everyone feels respected and safe from discrimination or harassment of any kind. It is the policy of RINA to provide equal employment opportunity to all individuals regardless of their race, color, religion, sex (including pregnancy) national origin, age, disabilities, marital status, sexual orientation, genetics, military status, disabled veterans, recently separated veterans, other protected veterans (veterans who served during a war or in a campaign or expedition for which a badge has been authorized), and Armed Forces service medal veteran, or any other characteristic protected by state or federal law. We are strongly committed to this policy and believe in the concept and spirit of the law.

RINA does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of RINA without a prior written search agreement will be considered unsolicited and the property of RINA. Please, no phone calls or emails.