Document Controller

Location: Kuala Lumpur
Industry: Oil & Gas 
Employment Type: Contract 

🔍 Job Overview

We are seeking a Document Controller with experience in the Oil & Gas / Engineering  to manage and control project documentation throughout the project lifecycle. The successful candidate will ensure accurate document registration, version control, distribution, and compliance with project and client requirements.

🛠 Key Responsibilities

• Establish, maintain, and manage the Document Control System (DMS / EDMS) for project documentation

• Register, track, distribute, and archive engineering drawings, specifications, procedures, reports, and correspondence

• Maintain strict document numbering, revision control, and status tracking

• Prepare and manage document registers, transmittals, and distribution matrices

• Coordinate document submissions from engineering, procurement, construction, and vendors

• Ensure timely document issuance in line with project schedules and contractual requirements

• Manage both electronic and hard-copy filing systems

• Support audits, quality checks, and project handover documentation (final dossiers / data books)

• Liaise closely with project teams, contractors, and clients on document-related matters

🎓 Requirements

• Bachelor’s Degree in , Business Administration, or related field

• Minimum 7++ years’ experience as a Document Controller in Oil & Gas, EPC, or Construction projects

• Familiar with EDMS / DMS systems such as Aconex, ProArc, SharePoint, Documentum, or similar

• Strong knowledge of document control procedures, numbering systems, and revision management

• Proficient in MS Word, Excel, and PowerPoint

• High attention to detail, strong organizational skills, and ability to meet tight deadlines