Vendor Qualification & Tender Scouting Specialist

Mission

The role is focused on Vendor Qualification & Tender Scouting activities. #LI-MT3

Key Accountabilities

Vendor List Management:

• Ensure the company’s inclusion in clients' approved vendor lists, regularly verifying and updating information.
• Maintain accurate and compliant records to align with client-specific requirements

Supplier Accreditation:

• Manage the end-to-end process of accrediting the organization as a qualified supplier for prospective clients.
• Monitor evolving regulations and accreditation criteria to ensure ongoing compliance.

Documentation Preparation:

• Collaborate with internal departments (quality, legal, technical, and HSE) to collect and prepare documentation for pre-qualification, including certifications, compliance statements, technical references, and company information.
• Submit and manage documentation on client portals and digital platforms.

Client Relations:

• Maintain proactive communication with clients to address queries and secure feedback regarding accreditation requirements.
• Support the tender team in ensuring the company’s inclusion in procurement processes post-accreditation.

Monitoring and Reporting:

• Track deadlines for accreditation renewals and maintain records of client submissions.
• Generate regular reports on accreditation activities and the company’s standing relative to competitors.

Tender Support:

• Ensure the company’s eligibility for tender invitations by verifying its presence on vendor lists before RFQ (Request for Quotation) or RFP (Request for Proposal) issuance.
• Collaborate closely with the tender team to maximize participation opportunities in client procurement processes.

Tender Scouting: Monitoring dedicated commercial portals to identify opportunities to be shared with the commercial and the business teams:

• monitor on the due frequency the portals
• identify suitable opportunities
• share the opportunities with the commercial team and the business unit
• maintain updated the tender register
• collaborate in the improvement of the scouting keywords
• collaborate in the evaluation and adoption of new portal

Education

Qualifications

• Proven experience in vendor management, tender processes, or supplier accreditation, preferably in industries such as engineering, procurement, or construction.
• Familiarity with client procurement platforms and vendor list systems.
• Strong knowledge of compliance documentation, quality standards, and certification processes.
• Proficiency in using vendor management software, databases, and reporting tools.

Competencies