Tender Advisor

Mission

The Tender Advisor plays a crucial role in supporting the overall tender management process, contributing to the timely and successful submission of tenders by ensuring compliance and accuracy in documentation.

Key Accountabilities

1. Tender Documentation:
- Assist in the preparation of tender documentation, ensuring accuracy, completeness, and compliance with tender specifications.
- Collaborate with internal teams to gather required information for inclusion in tender submissions.
2. Timeline Management:
- Work closely with the Tender Manager and senior staff to manage timelines for each tender, ensuring that deadlines are met.
- Monitor and communicate progress to relevant stakeholders.
3. Compliance Assurance:
- Ensure that tender submissions adhere to tender compliance procedures, legal and regulatory requirements.
- Collaborate with legal and compliance teams to address any issues related to tender compliance.
4. Data Management:
- Manage and update the Tenders Database, ensuring that it is accurate and up-to-date.
- Archive all tender documents systematically for future reference.
5. Vendor Qualification:
- Support the qualification process for the company and its subsidiaries on the Vendor List.
- Assist in managing the qualification procedures through Customer Suppliers Portals.
6. Research and Information Gathering:
- Monitor notices and outcomes of public and private tenders.
- Conduct research to gather relevant information about potential tender opportunities.
7. Communication:
- Communicate with internal teams and stakeholders to gather necessary information for tender submissions.
- Assist in maintaining effective communication channels throughout the tendering process.
8. Quality Assurance:
- Contribute to the quality assurance process by conducting reviews of tender documents.
- Collaborate with team members to ensure the accuracy and quality of tender submissions.

Education

Qualifications

• Any previous experience in tendering, procurement, or a related field would be considered as a plus;
• Ability to manage time effectively and prioritize tasks to meet tight deadlines; 
• Good level of English both spoken and written 

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Competencies