Internship - Vendor Qualification Intern

Mission

The  Vendor Qualification Specialist intern support the organization’s qualification and accreditation as an approved supplier with clients, enabling access to business opportunities and enhancing the company’s competitiveness in tender processes. The role focuses on supporting the management of the vendor lists, overseeing pre-qualification processes, and maintaining compliance with client requirements 

Key Accountabilities

Vendor List Management:
- support the company’s inclusion in clients' approved vendor lists, regularly verifying and updating information.
- Maintain accurate and compliant records to align with client-specific requirements.
Supplier Accreditation:
- support the end-to-end process of accrediting the organization as a qualified supplier for prospective clients.
- monitor regulations and accreditation criteria to ensure ongoing compliance.
Documentation Preparation:
- Collaborate with internal departments (quality, legal, technical, and HSE) to collect and prepare documentation for pre-qualification, including certifications, compliance statements, technical references, and company information.
- Submit and manage documentation on client portals and digital platforms under guidelines.
Client Relations:
- Support the tender team in ensuring the company’s inclusion in procurement processes post-accreditation.
Monitoring and Reporting:
- Track deadlines for accreditation renewals and maintain records of client submissions.
- Generate regular reports on accreditation activities 
Tender Support:
- Ensure the company’s eligibility for tender invitations by verifying its presence on vendor lists before RFQ (Request for Quotation) or RFP (Request for Proposal) issuance.
- Collaborate closely with the tender team to maximize participation opportunities in client procurement processes.

Education

Qualifications

Master’s Degree in Business Administration or Law;Good level of English both spoken and written;
Knowledge of a Microsoft Word program (especially excel and power point for presentation); 
attitude to prioritize tasks and team work;
Knowledge of any other language is considered a plus. #LI-AU5

Competencies