Internship - Office Services Specialist

Posting Date: 13 Dec 2024

City: Genova

Location:

Genova, Italy, 16128

Contract Type: Internship

Division: Global Property & Facility Management

Level of experience: Intern

RINA is currently recruiting for a Internship - Office Services Specialist to join its office in Genoa (Italy) within the Global Property & Facility Management Division.

Mission

This role fosters a well-organized, welcoming, and efficient workplace environment. Through seamless coordination of mail and logistics, meticulous document management, and attentive oversight of facilities such as company badges, canteen services, and green areas, this position supports daily operations and enhances the overall employee experience. The individual in this role contributes significantly to maintaining the company’s standards for functionality and employee wellbeing.

Key Accountabilities

Receive and accurately sort incoming mail and packages, distributing them to relevant departments or individuals.
Prepare and document all outgoing mail and packages for timely shipment.
Ensure accurate recordkeeping of all incoming and outgoing mail transactions.
Oversee the guest house in Genoa, ensuring it meets high standards of service and comfort for all visitors.
Coordinate the issuance and management of company badges, ensuring proper access control.
Regularly monitor and assess the quality of canteen services, coordinating with vendors to address any issues.
Monitor and maintain company green areas, ensuring they are kept well-groomed and accessible for employees.

#LI-MR1

Education

High School Diploma/GED

Competencies

ADDRESS THE WAY - Have a big picture of different situations and reinterpret it in a perspective way
BUILD NETWORK - Forge trust relationships, across departments, and outside the organization
CLIENT INTIMACY - Embrace internal and external client needs, expectations, and requirements to ensure maximum satisfaction
EARN TRUST - Take everyone's opinion into account and remain open to diversity
MAKE EFFECTIVE DECISIONS - Structure activities according to priorities, actions, resources and constraint
MANAGE EMOTIONS - Recognise one's and other's emotions and express and regulate one's reactions
PIONEER CHANGE - Actively embrace change and benefit from the new circumstances
PROMOTE SUSTAINABLE DEVELOPMENT - Promote commitment by keeping promises as a Role Model
THINK FORWARD - Capitalise on experiences and translate them into action plans for the future

With over 5,600 employees and 200 offices in 70 countries worldwide, RINA is a multinational player which provides certification, marine classification, product testing, site supervision and vendor inspection, training and engineering consultancy services across a wide range of sectors. Our business model covers the full process of project development, from concept to completion. The aim is to guarantee a project’s technical, environmental and safety - and sometimes also economic and financial - sustainability.

At RINA, we endeavor to create a work environment where every single person is valued and encouraged to develop new ideas. We provide equal employment opportunities and are committed to creating a workplace where everyone feels respected and safe from discrimination or harassment of any kind. We are also compliant to the Italian Law n. 68/99.