Infrastructure & Mobility Financial Specialist

Mission

An Operations Finance Specialist with a focus on managing finacial & administrative tasks from the Contract advancement monitoring to the issuance of invoices plays a crucial role in ensuring smooth customer interactions and efficient business operations. #LI-MB4

Key Accountabilities

• Analysis of Profit & Loss KPI and Pipelines
  • Support Senior collegues in the analysis of P&L KPI and in the identification of area of improvements
  • Support Senior collegues in the analysis of the commercial Pipelines in terms of expected revenues and costs
• Contract Management:
  • Support the Project Managers collegues in the analysis of financial KPI of the Contracts
  • Support teh Project Managers in the Forecast activities (revenues, costs, invoices and collection)
  • Support senior colleagues to ensure that contracts adhere to company guidelines and policies.
  • Collaborate with relevant stakeholders to obtain necessary approvals for the contracts.
  • Maintain communication with both internal teams and customers to clarify any contract-related details or address concerns.
• Contract Creation:
  • Gather necessary information from customers or internal departments to initiate the contract creation process.
  • Enter accurate and relevant data into the company's system, ensuring all details are correct and comply with company policies and regulations.
  • Prepare and maintain documentation related to the contracts, such as terms and conditions, pricing, and any special agreements.
• Invoicing Process:
  • Utilize the RINA invoicing system to create accurate and timely invoices based on the terms outlined in the contracts.
  • Verify that the billing information aligns with the terms of the contract and resolve any discrepancies.
  • Ensure that invoices are sent to customers promptly through the preferred communication channels.
• Customer Support:
  
  • Respond to customer basic inquiries related to contracts, invoices, and billing processes.
  • Resolve any basic issues or discrepancies related to contracts and invoices in a timely and professional manner.
• Record Keeping:
  • Keep detailed and organized records of all contracts, invoices, and related correspondence.
  • Regularly update and maintain information in the company's database or customer relationship management (CRM) system.

Education

Qualifications

• Good Excel knowledge (Pivot and main functions such as Vlookup, Concatenate, Subtotal etc)
• Power BI basic knowledge will be considered a plus
• Problem solving and analytical thinking attitudine
• Good knowledge of the English language, knowledge of French language is a plus
• While not always mandatory, any previous experience in business support, customer service or a related field can be an advantage. This could include internships, part-time roles, or volunteer experience.
• Familiarity with the RINA services is beneficial. The advisors should be willing to learn about the offerings to effectively assist commercial teams, operations and customers.
• Basic computer skills are necessary, including the ability to use customer relationship management (CRM) systems, input data accurately, and utilize other relevant software tools.

Competencies