Project Quality Manager

Project Quality Manager (Employer Representative) 

Purpose & Objectives 

The purpose of this service is to provide a fully functional project-level quality management capability that: 

• Ensures compliance with contractual, regulatory, and Employer quality requirements  

• Provides independent oversight of EPC contractor QA/QC activities  

• Ensures defect prevention, early issue identification, and effective resolution  

• Delivers handover-ready, quality-compliant assets  

• Supports controlled and predictable commissioning and project close-out  

The Service Provider shall provide full project quality management services, including: 

• Establish and manage the Project Quality Management System (PQMS) aligned to Employer requirements  

• Review and approve Contractor Project Quality Plans (PQP)  

• Review and approve Inspection & Test Plans (ITPs) and Method Statements  

• Ensure compliance with applicable standards, specifications, and contractual obligations  

• Enforce quality control processes across all disciplines (Civil, Mechanical, Electrical)  

Quality Assurance & Control Oversight 

• Monitor and oversee Contractor QA/QC implementation on site  

• Ensure correct application of hold points and witness points  

• Conduct regular site inspections, surveillance, and audits  

• Verify material compliance, workmanship, and installation quality  

• Ensure traceability of materials, components, and installations  

Non-Conformance Management 

• Establish and manage the Non-Conformance Report (NCR) process  

• Ensure all non-conformances are:  

• Properly identified  

• Documented  

• Categorised (Critical / Major / Minor)  

• Track NCRs through to closure and verification  

• Ensure effective root cause analysis and corrective/preventative actions  

• Escalate critical quality risks to Employer management  

Procurement & Free Issue Material (FIM) Control 

• Oversee quality aspects of procurement and supplier deliverables  

• Ensure Free Issue Materials (FIM) are:  

• Inspected upon receipt  

• Verified against specifications  

• Properly stored and protected  

• Ensure all materials have:  

• Certificates of compliance  

• Test reports  

• Traceability records  

Quality Expediting 

• Monitor quality readiness of equipment and materials prior to delivery  

• Ensure completion of:  

• Factory Acceptance Tests (FATs)  

• Inspection reports  

• Certification documentation  

• Prevent non-compliant materials arriving on site  

Documentation & Data Pack Control 

• Ensure all quality documentation is:  

• Complete  

• Accurate  

• Submitted in line with project requirements  

• Monitor development of data books and handover dossiers  

• Ensure documentation aligns with Employer handover requirements  

• Interface with Document Control to ensure:  

• Traceability  

• Version control  

• Timely submission  

Commissioning & Handover Readiness 

• Ensure all quality requirements are met prior to commissioning  

• Verify that:  

• Systems are installed as per approved documentation  

• NCRs are closed  

• Inspection records are complete  

• Support commissioning readiness reviews  

• Ensure delivery of handover-ready quality documentation packs  

Stakeholder Management 

• Interface with:  

• EPC Contractor  

• Owner’s Engineer  

• Consultants  

• Internal project teams  

• Facilitate quality meetings, inspections, and audits  

• Ensure alignment on quality expectations and requirements  

Reporting & Risk Management 

• Provide regular quality reports to Employer  

• Highlight:  

• Risks  

• Non-compliances  

• Trends  

• Maintain quality registers and dashboards  

• Proactively identify and mitigate quality risks impacting project delivery  

• Updated NCR register  

• Inspection and audit reports  

• Quality risk logs  

• Progress status of:  

• Data packs updates/ register 

• Handover documentation /Register 

Required Experience & Capabilities 

• Bachelor’s degree in Engineering or Quality Management  

• Minimum 5–8 years’ experience in EPC project quality management  

• Proven experience in renewable energy (PV, Wind, BESS)  

• Strong knowledge of:  

• ISO 9001  

• Quality management systems  

• Construction quality processes  

• Demonstrated ability to:  

• Manage contractor quality performance  

• Lead audits and inspections  

• Resolve complex quality issues  

Competencies 

• Strong quality governance and enforcement capability  

• High level of attention to detail and technical understanding  

• Ability to challenge contractors and enforce compliance  

• Strong communication and stakeholder management skills  

• Ability to work in high-pressure, multi-project environments  

Key Competencies 

• Strong leadership and governance capability  

• High commercial and contractual (FIDIC) awareness  

• Advanced risk management and problem-solving skills  

• Excellent stakeholder engagement and communication  

• Ability to operate at strategic and operational levels 

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