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Romania Industrial Inspections Business Support Senior Assisstant

Posting Date:  2 Apr 2024
City:  Bucharest

Bucharest, RO

Contract Type:  Permanent
Division:  Certification Europe Region
Level of experience:  Senior

RINA is currently recruiting for a Romania Industrial Inspections Business Support Senior Assisstant to join its office in Bucharest within the Certification Europe Region Division.



A Business Support Senior Advisor has a focus on managing administrative tasks, including the creation of customers in a database, managing offers, handling contracts, and issuing invoices.
The Business Support Senior Advisors in this capacity contribute to the overall customer experience by ensuring that administrative processes are managed efficiently and accurately.

Key Accountabilities


  • Assignment of jobs to auditors (internal and external) - issue of invoice and inform clients;
  • Document / report filing;
  • Collect the client payments under the supervision of the head of office;
  • Support and coordinate Office facilities / meetings / HSE including PPE / stationary / surveyor expense / time sheet;
  • Contacting potential clients via mail or phone to promote RINA services;
  • Scheduling of appointments with potential clients;
  • Assisting the team in the preparation of quotations / preparation of quotations;
  • Registration of prospects/quotations/contracts within RINA databases;
  • Other office work assigned by team leader / station manager.

What are we looking for


  • Education: Bachelor's Degree;
  • Previous Administrative or Back-office experience preferably within international working environment;
  • English language at an intermediate level;
  • Good computer skills and Microsoft applications;
  • Excellent communication and interpersonal skills, with the ability to build rapport and effectively communicate complex information to diverse stakeholders.
  • Proven ability to manage multiple projects simultaneously and prioritize tasks effectively.
  • Attention to detail and strong organizational skills.
  • Proficiency in Microsoft Office Suite and other relevant software applications;
  • Ability to work both independently and excellent teamwork skills;
  • Ability to work under pressure;
  • Willingness to learn and develop.



With over 5,600 employees and 200 offices in 70 countries worldwide, RINA is a multinational player which provides certification, marine classification, product testing, site supervision and vendor inspection, training and engineering consultancy services across a wide range of sectors. Our business model covers the full process of project development, from concept to completion. The aim is to guarantee a project’s technical, environmental and safety - and sometimes also economic and financial - sustainability.


At RINA, we endeavor to create a work environment where every single person is valued and encouraged to develop new ideas. We provide equal employment opportunities and are committed to creating a workplace where everyone feels respected and safe from discrimination or harassment of any kind. We are also compliant to the Italian Law n. 68/99.

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