Industrial Inspections Business Support Assisstant

Mission

A Business Support Advisor with a focus on managing administrative tasks from the creation of a customer in a database to the issuance of invoices plays a crucial role in ensuring smooth customer interactions and efficient business operations. 

Key Accountabilities

• Assignment of jobs to auditors (internal and external) - issue of invoice and inform clients;
• Document / report filing;
• Collect the client payments under the supervision of the head of office;
• Support and coordinate Office facilities / meetings / HSE including PPE / stationary / surveyor expense / time sheet;
• Contacting potential clients via mail or phone to promote RINA services;
• Scheduling of appointments with potential clients;
• Assisting the team in the preparation of quotations / preparation of quotations;
• Registration of prospects/quotations/contracts within RINA databases;
• Other office work assigned by team leader / station manager.

What are we looking for

• Education: High School Diploma or Bachelor or apprenticeship in the commercial field;
• Previous Administrative or Back-office experience preferably within international working environment;
• English language at an intermediate level;
• Good computer skills and Microsoft applications;
• Excellent communication and interpersonal skills, with the ability to build rapport and effectively communicate complex information to diverse stakeholders.
• Proven ability to manage multiple projects simultaneously and prioritize tasks effectively.
• Attention to detail and strong organizational skills.
• Proficiency in Microsoft Office Suite and other relevant software applications;
• Ability to work both independently and excellent teamwork skills;
• Ability to work under pressure;
• Willingness to learn and develop.

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