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Business Support Advisor (France & Africa)

Posting Date:  6 Oct 2025
City:  Barcelona
Location: 

Barcelona, ES

Contract Type:  Permanent
Division:  Mediterranean and Africa Marine
Level of experience:  Intermediate

RINA is currently recruiting for a Business Support Advisor (France & Africa) to join its office in Barcelona, Spain within the Mediterranean and Africa Marine Division.

Mission

A Business Support Advisor with a focus on managing administrative tasks from the creation of a customer in a database to the issuance of invoices plays a crucial role in ensuring smooth customer interactions and efficient business operations. #LI-SF1 

Key Accountabilities

  • Maintain accurate customer records in the database and handle customer inquiries related to account information.
  • Process contracts and customer orders, ensuring accuracy and timely fulfillment by coordinating with relevant departments.
  • Keep customers informed about the status of their orders, delivery dates, and any potential issues.
  • Generate and issue invoices, ensuring all details (pricing, quantities, etc.) are accurate.
  • Address any invoice-related inquiries or discrepancies.
  • Track customer payments and coordinate with the finance department to ensure timely processing.
  • Provide excellent customer service by responding promptly to inquiries and resolving any issues related to billing or orders.
  • Ensure compliance with company policies, especially regarding documentation, invoices, and customer interactions.
  • Maintain organized records of customer communications, transactions, and other relevant documents.

Education

High School Diploma/GED in Business Administration Finance Management

Qualifications

  • Minimum of 3 years of experience in business support, customer service, order management, or a related administrative role.
  • Strong proficiency in English; additional languages (e.g., French) are a plus.
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook), with familiarity in CRM systems or internal business management tools.
  • Excellent attention to detail, ensuring accuracy in different types of documentation.
  • Strong communication skills, both written and verbal, with the ability to interact effectively with customers and internal teams.
  • Proven ability to resolve customer inquiries and issues efficiently and professionally.
  • Good problem-solving skills for handling billing discrepancies, order concerns, and other customer-related challenges.
  • A proactive, customer-oriented mindset, ensuring a high level of service and satisfaction.Knowledge of compliance requirements for documentation, invoicing, and customer interactions.
  • Ability to multitask and manage priorities in a fast-paced business environment.
  • Experience in financial operations, such as payment tracking and invoice management, is a plus.
  • Experience in offer management, contract processing, and customer order fulfillment are a plus.

Competencies

  • CLIENT INTIMACY - Embrace internal and external client needs, expectations, and requirements to ensure maximum satisfaction
  • EARN TRUST - Take everyone's opinion into account and remain open to diversity
  • PROMOTE SUSTAINABLE DEVELOPMENT - Promote commitment by keeping promises as a Role Model
  • MANAGE EMOTIONS - Recognise one's and other's emotions and express and regulate one's reactions
  • PIONEER CHANGE - Actively embrace change and benefit from the new circumstances
  • BUILD NETWORK - Forge trust relationships, across departments, and outside the organization
  • MAKE EFFECTIVE DECISIONS - Structure activities according to priorities, actions, resources and constraint
  • ADDRESS THE WAY - Have a big picture of different situations and reinterpret it in a perspective way
  • THINK FORWARD - Capitalise on experiences and translate them into action plans for the future

 

 

RINA is a multinational company providing a wide range of services in the energy, marine, certification, infrastructure & mobility, industry, research & development sectors. Our business model covers the full process of project development, from concept to completion.

 

At RINA, we endeavor to create a work environment where every single person is valued and encouraged to develop new ideas. We provide equal employment opportunities and are committed to creating a workplace where everyone feels respected and safe from discrimination or harassment of any kind. We are also compliant to the Italian Law n. 68/99.

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